Internal Events Policy

Purpose

The purpose of this policy is to clarify the procedure for booking and executing internal events and meetings at the Campus. This policy ensures consistency, proper resource allocation, and adherence to venue-specific guidelines while addressing common misunderstandings among internal groups.

Scope

This policy applies to all internal events and meetings hosted by Calgary Stampede Foundation (CSF) or internal Calgary Stampede (CS) groups. The procedures outlined here are mandatory for all bookings, and no exceptions are made for different event types or departments.

This policy is the same for meetings & full events.

Policy

Booking Procedures

All internal events and meetings must be booked via the Internal Meeting/Event Form on the Campus Portal.
- Email bookings are not accepted.
- This form secures the space only. Any additional requirements for the execution of the event must be coordinated on a one-off basis.
Internal bookings do not incur rental charges for CSF groups.
- Internal CS groupings may incur a small rental charge.
- Cleaning and labour fees will apply per event as necessary.
Each department requesting the space is responsible for fulfilling their own event requirements unless otherwise negotiated.
All bookings must be received a minimum of 5 business days notice
Subject to all General Booking Policies

Food & Beverage

As of August 2024, Maisie Eatery is the exclusive food and beverage (F&B) provider for all events at the Campus. This policy ensures consistent quality, compliance with licensing regulations, and alignment with Campus operational standards.

Maisie Eatery offers a range of F&B options tailored to event sizes and requirements. Event organizers are encouraged to review the menu and place orders well in advance to ensure availability.

</aside>

For additional details or assistance with placing F&B orders, contact your Campus Event Manager or Maisie Eatery directly. [email protected]