The purpose of this policy is to establish clear deadlines and guidelines for internal program bookings at the Campus at Stampede Park, ensuring smooth planning, efficient use of space, and accurate financial forecasting. Early submission of bookings guarantees priority and helps maintain fairness for all stakeholders.
This policy applies to all internal programs at the Calgary Stampede Foundation. It outlines the deadlines and submission processes for securing space before bookings are opened to external parties.
Internal Deadline:
The date by which all internal program space bookings must be submitted to ensure priority access. Submitting bookings by this deadline guarantees internal programs have priority over space reservations.
Public Booking Open Date:
The date when any remaining space will be opened for booking by external parties. After this date, internal programs lose their priority for space reservations.
| Internal Deadline | Booking Period | Public Release Date |
|---|---|---|
| Friday, May 30, 2025 | August - December 2025 | Monday, June 2, 2025 |
| Tuesday, September 2, 2025 | January - July 2026 | Wednesday, September 3, 2025 |
| Friday, May 29, 2026 | August - December 2026 | Monday, June 1, 2026 |
| Wednesday, September 2, 2026 | January - July 2027 | Thursday, September 3, 2026 |
| Friday, May 28, 2027 | August - December 2027 | Monday, May 31, 2027 |
| Thursday, September 2, 2027 | January - July 2028 | Friday, September 3, 2027 |
| Friday, May 26, 2028 | August - December 2028 | Monday, May 29, 2028 |
Space Priority:
Submitting your space bookings by the internal deadline guarantees your program priority over space reservations. After the booking opens to the public, this privilege is lost, emphasizing the importance of early submissions.
Accurate Budget Forecasting:
Early bookings allow the Campus to provide precise budget projections, aiding in effective financial planning and resource allocation for internal programs.
When submitting a space booking, it implies a genuine intent to utilize the reserved space. All bookings are subject to the Cancellation Policy and its provisions, including the "intent to use the space" clause. This policy aims to prevent the reservation of space as a precautionary measure when the likelihood of use is uncertain. The priority is to support programs while ensuring fairness and maximizing space availability.